“Global mobility is no longer a luxury; it’s a necessity for businesses to thrive.” This statement rings especially true for companies operating in multiple countries, which is why South Africa’s Intra-Company Transfer (ICT) Work Visa is a fantastic tool for multinational businesses.
Whether you’re transferring a key executive or a specialist technician, the ICT visa allows your organisation to relocate foreign employees to your South African branch to support business operations and ensure continuity.
Who Is Eligible for the ICT Visa?
Not everyone can pack up and head to South Africa under an ICT visa. The eligibility criteria are specific, designed to ensure that the visa is used for strategic business purposes.
Employment Requirement
The employee must have worked for the foreign branch (the sending entity) for at least six months prior to the transfer. This ensures that the individual is an experienced and trusted asset to the company.
Company Relationship
The sending entity and the receiving entity in South Africa must be related. Think parent companies, subsidiaries, or affiliates—this visa is for companies that are part of the same global network.
Purpose of the Transfer
The primary goal of the transfer must be the exchange of skills and expertise. Whether it’s for a specific project or mentoring local staff, the ICT visa is all about adding value to the South African operation.
Local Employment Commitment
The receiving entity must have at least one South African citizen or permanent resident on its payroll. This rule ensures that local talent is part of the company’s workforce and benefits from the skills transfer process.
Key Documents You’ll Need
Document preparation is the most critical part of applying for the ICT visa. Without the right paperwork, delays or even outright rejection can happen. Here’s a breakdown of what’s needed:
Transfer of Skills Letter
The Transfer of Skills letter outlines the purpose of the transfer and confirms the employee’s role in South Africa. Be specific—vague descriptions may lead to rejections.
Employment Contract
Proof that the employee has been working for the foreign branch for at least six months is a must.
Company Organogram
A company structure diagram showing the relationship between the sending and receiving entities, as well as where the transferred employee fits in.
Common Pitfalls to Avoid
Applying for an ICT visa may seem straightforward, but there are a few common mistakes that could delay or derail the process.
Document Compliance
Many documents, especially those issued outside of South Africa, must be legalised and translated into English (if applicable). This is where many applications fall short, leading to frustrating back-and-forths with authorities.
Work Restrictions
The visa only allows employees to work for the South African branch they’ve been transferred to. Taking up additional roles or side projects outside the company is strictly forbidden and can lead to visa revocation.
Non-Renewable Nature
Keep in mind, the ICT visa is valid for up to four years and cannot be extended. Once it expires, the employee must return to their home country and apply for a new visa if required. Planning for this deadline is essential.
Costs You Need to Consider
There are several costs involved in your ICT Work Visa application, some of which might not be immediately obvious.
Government Fees
Expect to pay ZAR 1,550 to the Department of Home Affairs, plus an ZAR 1,520 if applying through VFS.
Document Legalisation and Translation Fees
If any of your paperwork is from a non-English-speaking country, translation by a certified professional is necessary. The legalisation process also adds to the cost, especially for documents issued abroad.
Optional Extras
If you want to avoid waiting in long queues at VFS, the Premium Lounge option is available at an additional cost of ZAR 500.
These fees can add up quickly, so it’s important to budget carefully and account for these hidden costs before you start the application.
How Long Does the Process Take?
The processing time for an ICT visa can vary depending on a range of factors, including the completeness of your documentation and the specific South African mission you’re dealing with. On average, the process takes 2-4 weeks once everything is submitted, though delays can happen. We recommend starting the application at least one month in advance of the desired transfer date.
Final Thoughts
The ICT visa is designed to facilitate the transfer of experienced employees and ensure that they contribute effectively to the business. By adhering to the visa requirements and planning ahead, companies can avoid common pitfalls and make the most of this opportunity.
For those new to the process, consulting with an immigration expert can provide clarity and help manage any complexities. With careful preparation and an understanding of the requirements, the ICT visa can be a valuable tool for expanding your business’s global reach and achieving operational success in South Africa.
Written by Simon Carletti, PR and Creative Supervisor
