Foreign nationals planning to move to Kenya in 2025 will encounter several recent changes to immigration procedures. This guide highlights policy updates, the transition to digital systems and provides essential information to help applicants navigate the process smoothly.
Background: Immigration in Kenya
Kenya has traditionally offered various immigration options, including work permits, dependent passes and investor permits. However, in recent years, the Kenyan government has moved towards streamlining the process and increasing transparency. These efforts have culminated in several legislative changes and the introduction of digital platforms to manage applications more efficiently.
Key Policy Changes for 2025
The Department of Immigration Services in Kenya has announced new policy updates effective in 2025, including revised visa categories and updated documentation standards. These changes aim to improve efficiency, enhance security, and manage migration flows more effectively
Re-categorisation of Permits
Permit categories have been updated to reflect current labour market needs better. Some previously broad categories have been subdivided to define eligibility, particularly for technical and professional roles.
Stricter Compliance Checks
Applicants will experience more thorough background checks. This includes verification of work experience, educational credentials, and the legitimacy of employers. Supporting documents must be certified and submitted through official channels to avoid delays or rejections.
Use of the EFNS Portal
Kenya has fully migrated its immigration application process to the Electronic Foreign Nationals Services (EFNS) portal. The platform, launched by the Kenyan Immigration Department, is now mandatory for all foreign national services.
How to Use the EFNS Portal
- Visit https://fns.immigration.go.ke/.
- Create an account using a valid email address and passport details.
- Select your service type (e.g. work permit, special pass).
- Complete the application form and upload all required supporting documents in PDF format.
- Make the relevant payment online.
- Receive updates and the outcome of your application via the portal.
All communications, including requests for additional documentation or interviews, are now handled through the EFNS portal. Paper applications are no longer accepted as of January 2025. However, notifications sometimes don’t come through, and not all immigration officers consistently use the tool. It may become necessary to physically visit Nyayo House to follow up, check for delays, or clarify issues. This is one reason it can be helpful to have support from experienced consultants like IBN Immigration Solutions.
Processing Timelines and Costs
Depending on the permit or pass type, processing times may vary between 2 and 8 weeks.
- Permits: 1–3 months
- Passes: Faster, but sometimes long delays
The government fees for permits and passes are extremely high in comparison to those in other countries. The Class D work permit for example costs 500,000 KES per year.
These government fees were increased in 2024, significantly raising the cost of living and working in Kenya for foreign nationals. The fee hike has prompted comparisons with other countries in the region, where immigration costs are often considerably lower. This has become a barrier for some professionals and investors seeking opportunities in Kenya. At the same time, the shift to online submissions has helped reduce application processing times, though thorough internal checks may still result in occasional delays.
Common Pitfalls to Avoid
- Incomplete Applications: Missing or unverified documents are a primary reason for delays or rejections.
- Incorrect Permit Category: Applying under the wrong permit type can significantly delay approval.
- Ignoring Portal Notifications: Failing to respond to communication from the EFNS system may cause automatic denial of an application.
Planning Ahead
Foreign nationals intending to move to Kenya in 2025 should plan, ensure they use the official EFNS portal, and keep up to date with any further regulatory changes. Engaging a qualified immigration consultant or legal representative can help ensure a smooth process, especially for first-time applicants.
Written by Tatjana Singh, Branch & Immigration Manager, Kenya
