Applying for a Long-Term Work Permit can be a complex and demanding process, especially when it comes to gathering all the necessary documents. In Namibia, ensuring that you submit all the required paperwork is critical for a smooth and successful application.
This blog post aims to provide you with a comprehensive outline of the essential documents needed for a Long-Term Work Permit application in Namibia.
By understanding these requirements, you can streamline your application process and increase your chances of approval.
It is recommended to keep an online document storage solution, where you can access required documents online at any time:
See the checklist we have created for you to use:
|Valid passport with at least six months validity at time of submission|
|Completed visa application form|
|Passport size photographs|
|Curriculum Vitae (CV)|
|Police Clearance Certificate|
|Work contract with a Namibian company|
|Proof of qualifications and experience|
|Company registration documents|
|Work permit approval from the Namibian government|
|Bank statements for the past 3 months|
|Proof of payment of application fee|
|Proof of accommodation arrangements in Namibia|
|Proof of medical insurance|
|Birth certificate (if applicable)|
|Marriage certificate (if applicable)|
|Academic transcripts (if applicable)|
|Letter of motivation|
The first set of documents required for a Long-Term Work Permit application in Namibia pertains to your personal information. These documents help establish your identity and eligibility to work in the country. Some of the personal documents you should prepare include:
Valid passport with at least six months validity at time of submission
Your passport should have a minimum of six months’ validity beyond your intended stay in Namibia.
Completed visa application form
Fill out the visa application forms accurately and ensure that all sections are completed.
Passport size photographs
Attach 2 recent colour passport-sized photographs that meet the specifications set by the Namibian immigration authorities.
- Required photo size: 4.5 cm in height and 3.5 cm in width
- The photo must be in color
- Background: white
- Head position: keep your head straight
- Eyes: clearly visible
- Do not submit a blurry passport photo
- Smile: no
- Glasses: acceptable in certain circumstances
- Headwear: not allowed. Exceptions are made for religious purposes
- Dress code: clothes must be in contrast with the background. Do not wear a white shirt
- Beard: permitted if it represents your everyday appearance
- Must not be older than 6 months
- Resolution (pixels): at least 600 dpi
- Number of photos necessary: 2
Curriculum Vitae (CV)
Provide a detailed Curriculum Vitae outlining your educational background, work experience, and skills relevant to the position you’re applying for.
Police Clearance Certificate
Obtain a Police Clearance Certificate from your home country or any country of permanent residence. This certificate verifies that you have no criminal record and is valid for 6 months from the date of issuing.
To demonstrate your eligibility for a Long-Term Work Permit, you must submit employment-related documents. These documents help prove that you have secured a job in Namibia and possess the necessary qualifications. Here are some essential employment documents:
Work contract with a Namibian company
Obtain a formal work contract from the Namibian company that has offered you employment. The contract should include details such as job title, duration, salary, and benefits, and be co-signed by the employer and employee.
Proof of qualifications and experience
Provide copies of your educational certificates, diplomas, or degrees which validate your qualifications, with the accompanying transcripts. Additionally, submit documents that highlight your relevant work experience. All documents should be in English.
This is done through the Namibian Qualifications Authority.
Company registration documents
If you are joining a new or existing company in Namibia, include the company’s registration documents to establish its legal existence.
Work permit approval from the Namibian government
Obtain an official work permit approval from the Namibian government. This document demonstrates that the government has granted you permission to work in the country.
To ensure your financial stability during your stay in Namibia, you must provide specific financial documents. These documents indicate your ability to support yourself and meet any financial obligations. Consider including the following financial documents:
Bank statements for the past 3 months
Submit bank statements that show your financial transactions for at least the previous three months. This demonstrates your financial stability and the ability to sustain yourself.
Proof of payment of application fee
Include proof of payment for the Long-Term Work Permit application fee. This payment should be made in accordance with the current visa regulations.
Proof of accommodation arrangements in Namibia
Present documents that confirm your accommodation arrangements in Namibia, such as a lease agreement, hotel reservation, or letter of invitation from a host with a certified copy of the host’s proof of identity.
Proof of medical insurance
Provide evidence of valid medical insurance coverage during your stay in Namibia. This ensures that you are prepared for any medical emergencies that may arise.
While the aforementioned documents are crucial, there are additional documents that may be necessary depending on your circumstances. These additional documents may include:
Birth certificate (if applicable)
If you have dependents (children) accompanying you, provide their (recently certified) Birth Certificates as proof of their relationship to you.
Marriage certificate (if applicable)
If you are married, include your Marriage Certificate to establish your marital status, also certified.
Academic transcripts (if applicable)
If your work visa application is based on academic qualifications, submit your academic transcripts or records, also certified.
Letter of motivation
Include a letter of motivation explaining why you are seeking employment in Namibia and how your skills and experience align with the job you have been offered.
Tips for a Successful Application
To increase your chances of a successful application, consider the following tips:
Ensure that all documents are as up to date as possible and valid, submit all required documents at once, seek professional assistance from a local immigration consultant in Namibia, follow the instructions carefully, and be honest and accurate in your application.
There is value in considering the importance of Document Procurement and Legalisation services offered by our Local Namibian Immigration Agency and Consultants.
As this is such a critical and connected exercise, we also offer these services.
Last Updated: 10 July 2023
Written by Simon Carletti, PR and Creative Supervisor